Julbilation Careers
Job Title: Executive Assistant/Assistant Event Planner
Reports To: Owner/Chief Celebration Officer
Role: As an Executive Assistant, you will work closely with the owner in support of daily business activities, coordinate and communicate with Julbilation clients & vendors, and perform general and back office administrative duties.

Duties & Responsibilities
Event Communications & Administration
  • Maintain critical event documents including: Event Plan, Timeline, and Vendor List
  • Incorporate client and vendor meeting notes into event documents
  • Contact and follow-up with clients & vendors as needed by phone and e-mail
  • Write client Thank You cards and e-mails
  • Deliver and pick-up event materials with various local vendors and event venues
  • Onsite event support will be performed as a part of the initial training and may be required on an as needed basis
​General and Back Office Administration
  • Provides efficient and professional administrative support to the Owner including calendar management and phone calls
  • Maintain monthly income & expense accounting data
  • Organize and file client, vendor, and financial documents
Marketing Responsibilities
  • Social Media Posting
  • Website updates
  • Maintaining an active referral network of vendors and referral incentive program
  • Online reviews
Schedule
  • Part time position that requires an average of 17 hours per week with actual hours varying between 15 to 22 hours a week
  • Specific days of the week will be agreed upon in advance, but may require flexibility to work evenings and weekends depending on event schedules
Qualifications
  • Completion of High School; College degree is a plus
  • Minimum 2 years experience as an Executive Assistant
  • Proficient in all Microsoft Office products
  • General financial income and expense accounting
  • Must be detail oriented
  • Strong organizational, planning and time management skills
  • Hands-on experience running events is a plus
  • Active driver’s license and vehicle
About Julbiliation…Events by Julie
Julbilation is a unique event planning firm based out of Altamonte Springs, FL.  We work closely with our clients to coordinate and plan weddings, mitzvahs, fundraisers and corporate events.  Our client events are primarily in Orlando and span across Central Florida.  Our company philosophy strives to make our events fun, creative, stress free and one to remember for our clients. The excitement and enthusiasm we put into every event to capture our client’s personal taste and style is what differentiates us from the competition.